| Directors
in Attendance
Greg Huth, Theresa Martin, Bruce Page, Christina Seabold, John Jenkins,
Paul Ciupa, Terrell Cole, Lynea Derwis
Excused Absences
John Appledorn, Alice Ratka, TJ Lewarchick, Dane Reich, Jeff Rhodes, Ed
Pryll
Staff
Robyn Sandys
Guests
1. Gary Hayle, OBCDC member
2. Max Stark, OBCDC Strategic Planning Consultant
Meeting was called to order at 6:10 by Greg Huth.
Motion was made by Lynea Derwis to accept the June minutes
with edits, seconded by John Jenkins. All approved.
Treasurer’s Report
Treasurer’s report was discussed based on the email received earlier
by TJ. Motion was made by John Jenkins and seconded by Theresa Martin
to approve the treasurer’s report. All approved.
Executive Director’s Report
Robyn Sandys gave the Executive Director’s Report, including:
1. Discussion on the Handyman Program – how it will work. Motion
was made by John Jenkins and seconded by Lynea Derwis to approve the Handyman
Program as described. All approved.
2. Renewal of contracts for the 2009/2010 year. Robyn explained the spreadsheet
and her recommendations. A change to the OBN editing contract to be monthly
rather than hourly was suggested. A motion was made by John Jenkins and
seconded by Paul Ciupa for the executive director to enter into contracts
with the contract services providers as proposed. All approved.
3. Revised staff job descriptions were provided for review
4. A staff retreat that will help the OBCDC staff organize how they manage
the day to day operations in accordance with the new Master Plan.
5. A recap of the All Access Home and Bicycle Tour
6. August 15th is the Community Garden tour that will kick off at the
Ben Franklin Community Garden
7. OBCDC will sponsor a community picnic at the Ben Franklin Garden on
August 20th beginning at 5:30 pm
Master Plan
Max Stark provided an overview and input on the master plan. He proposed
changing the meeting agenda format to be performance driven to better
align with the master plan. The focus would be on the KRA’s to see
progress made in relation to the master plan. Max presented a KRA Monthly
Report to implement with the new agenda. He also stressed that committees
should align with a KRA. Discussion followed as to where governance issues
fit in with the KRA. It was stated that most items would be covered in
the related KRA as an issue as they came up. A motion was made by Theresa
Martin and seconded by John Jenkins to adopt the master plan. All approved.
President’s Report
Greg Huth gave the President’s Report, addressing a resolution to
form a Real Estate Development Committee. A motion was made by Paul Ciupa
and seconded by Terrell Cole to accept the resolution to form a Real Estate
Development Committee until the next annual meeting. A motion was made
by John Jenkins to amend the motion to state that at the annual meeting
the Board would present to the members for approval to accept the Real
Estate Development Committee as a standing committee. A motion was made
by Terrell Cole and seconded by Lynea Derwis to accept the resolution
as amended. All approved
Personnel Committee
Christina Seabold discussed a revision to the staff insurance allowing
employees to take dental insurance without having to take medical insurance.
A motion was made by John Jenkins and seconded by Terrell Cole to accept
the revision. All approved.
Christina also stated that the committee is in final
review of the handbook. They will present to the Executive Committee and
then be on the agenda to present to the Board. Also mentioned was that
August 11th would be the next personnel meeting and anyone interested
in joining the committee was welcome.
Real Estate Development Committee
Theresa Martin presented a resolution to accept the commitment letter
from Dollar Bank for the house on Tampa Ave. An amendment was proposed
to the resolution to allow the execution of the commitment letter and
pending review of the loan documents by the Real Estate Development committee
to accept and execute the loan documents. A motion was made by Theresa
Martin and seconded by Paul Ciupa to approve the resolution as amended.
All approved.
Theresa discussed the committee’s desire for more
detailed bids from the contractors based on the spec sheet from the CASH
program. Robyn had the bids, but stated that the CASH program left out
some necessary items so the estimates from the contractors were more accurate.
A motion was made by Terrell Cole and seconded by Paul Ciupa to grant
authorization to the Real Estate Development committee to authorize a
contract pending their review and approval. All approved.
Theresa opened discussion regarding the land use study
for the area around the Memphis Fulton shopping plaza. A concern that
the transaction by “transparent” was discussed. A motion was
made by Theresa Martin and seconded by Lynea Derwis to allow OBCDC to
enter into a contract with Paran Management to perform a land use study
and then for OBCDC to subcontract the land use study to the company who
completed the streetscape study. 5 approvals, 1 opposed and 1 abstention.
Leadership Committee
Lynea presented an email from Jim O’Connor to the board stating
his desire to resign from the board. A motion was made by John Jenkins
and seconded by Paul Ciupa to accept the resignation. All approved.
Lynea discussed that currently there are 14 board members
and the maximum allowed is 19. Discussion followed of possible ways to
recruit new board members; anyone who knows someone, please let Lynea
know.
Executive Session
A motion by Lynea Derwis was made to go into executive session and seconded
by Paul Ciupa. All approved
Personnel committee issues were discussed.
A motion was made by Paul Ciupa to come out of executive
session and seconded by Theresa Martin. All approved
No further business was discussed. A motion was
made by Paul Ciupa to adjourn and seconded by Theresa Martin. All approved.
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